Exceptional Absence During Term Time

Please contact the school to seek permission to take a pupil(s) out of school during term time. The Headteacher can only authorise absence in exceptional circumstances. If taking your son/daughter out of school is unavoidable, it is essential that they make every effort to catch up with missed work on their return in their own time.


 Headteachers may not grant leave of absence during term time unless there are exceptional circumstances. We would advise you not to make any commitments until you have received authorisation from the Headteacher.

The headteacher will respond to your request in writing.

It is the school’s aim to sustain a very high level of attendance from all of its pupils.  In line with guidance from the Department for Education (Regulations 2013), the following criteria applies with regard to absence from school during term time:

 1     Parents should not take pupils out of school during term time unless there are exceptional circumstances.

 2     All applications for absence MUST be made in writing, as far in advance as possible.  Retrospective applications for such absence will not be approved.

 3     Any request for absence will be considered individually, taking into account the following factors 

  • the age of the child
  • its nature and parental wishes
  • the overall attendance pattern of the pupil
  • the child’s stage of education, and progress; in particular, absence at times that will affect progress towards public examinations at KS3 or KS4 is likely to be disruptive, both to the individual pupil and to others in the class, and is therefore most strongly discouraged.

 4     If the school does not agree to the absence and the pupil is absent form school then the absence will be unauthorised.

 5     If parents keep a child away for longer than was agreed, any extra time will be recorded as un-authorised.

 6     Each parent/carer can be fined up to £120 per pupil. In certain circumstances a pupil may be removed from the school register and therefore lose their school place.

 The school will work in consultation with the Local authority to ensure effective action in response to unauthorised absences.